Administrative & Finance Assistant

School:

Closing date:

Interview date:

Hours:

25 hours per week for 39 weeks per year, term time including teacher training days; these hours will usually be worked between 9.00am – 3.00pm four days per week and 9.00am-12.00 noon on a fifth day. However, due to the nature of the role there may be the need for flexibility on occasion.

Salary:

Grade D – £18,795 – £19,171 per annum, to be paid pro rata. This equates to an annual salary of between £10,659.90 – £11,090.90.

Role overview:

• Welcome visitors to the CSL Hub, ensuring its procedures are followed. Receiving and prioritising incoming telephone calls, dealing with them appropriately including accurately recording messages as required
• Draft correspondence as required, take, prepare and distribute minutes of meetings including Trustee meetings
• Undertake filing and maintenance of the filing system
• Respond to incoming enquiries via e-mail, face –face, telephone or website
• Manage the bookings, lettings, hospitality arrangements and diarising of meetings held in the CSL Hub
• Support the CSL Co-ordinator in the management of current projects and the management of PE/sporting fixtures
• Collating statistical and evaluation data; inputting information on a database
• Receive and record invoices in accordance with CSL financial procedures
• Sort and distribute post
• Photocopy and collate documents
• Maintain stationery stock and CSL Hub resources
• Promoting training opportunities and manage bookings