Vacancy: Admin Assistant (with optional clerking responsibilities)

River Mead School
Job reference
Closing date
9.00am on 6 February 2023
Interview date
To be confirmed
Start date
As soon as possible after appointment
Contract type
Grade D (£21,189 - £21,968 pro rata depending on experience)
37.5 hours per week, 40 weeks a year
Lowbourne, Melksham SN12 7ED
Role overview
Due to internal promotion, River Mead School in Melksham has a vacancy for an enthusiastic and committed Administration Assistant. The school lies in the heart of Melksham, and this role is the first point of contact for all visitors to the school. Therefore, you’ll need to be someone who is cheerful, friendly, and professional at all times. In addition, you’ll need to be:
• Committed to The Mead Trust’s vision, purpose and values
• Able to form positive relationships and be part of a friendly, dedicated business services team
• Able to provide clerical support to the Leadership Team
• Flexible, with a strong commitment to teamwork
• Energetic and enthusiastic with a good sense of humour
• Competent in all aspects of Microsoft Office, including SharePoint
• Confident in being the first point of contact for parents, visitors and the general public

The main duties of the role are to:
• Welcome visitors to the school, ensuring signing in procedures are followed
• Receive and prioritise incoming telephone calls, and deal with them appropriately
• Liaise with staff, Academy Advisors, pupils, parents and outside agencies as directed
• Send online parental communications
• Ensure registers are accurate and support attendance management
• Input information on the school's system (Arbor) or pupil records and ensure all records are maintained and up to date
• Set up payments on the parent portal as required
• Assist in the production of reports, lists and other information relating to pupils' records, including attendance
• Manage offsite trips and music lessons
• Manage school milk and school lunch administration
• Manage the administration of school-led clubs
• Support Admissions and prepare the prospectus
• Prepare and issue the school newsletter
• Undertake word processing and photocopying of correspondence, standard letters, reports, publications and other documents
• Manage the school diary
• Provide cover to other sites if required

In addition to the Administration Assistant role, there is the option to work up to an additional 120 hours a year, providing clerking support for our local governance committees (called Academy Advisory Groups). The number of hours needed each week will vary depending on the schedule of meetings, and the majority of the meetings take place in the evening, during term time. In this role, you’ll need to be able to build strong collaborative working relationships with the Group Chairs, and work in close partnership with members of our Executive Leadership Team where appropriate. If you are organised, methodical, and able to take excellent minutes, that is a great start. We will help you build a detailed understanding of the legal requirements and statutory obligations of the groups you will be responsible for, with training available from the National Governance Association, the Confederation of School Trusts, and the National College. (These hours are an optional addition to the Administration Assistant role – please indicate on your application if you would like to discuss them with us further.)

How to apply
Please refer to the candidate brief for details on how to apply for this role.
Other information
We’d love to show you around our school. If you would like to come and visit us, please call the school office on 01225 703428 to make an appointment.

Candidate Briefing Pack >

Application Form >

Equality & Diversity Form >

This role will involve contact with children and the post holder will be engaged in regulated activity relevant to children and will be subject to an Enhanced Disclosure and Barring Service check before appointment is confirmed. 

This Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

All posts involving direct contact with children are exempt from the Rehabilitation of Offenders Act 1974. However, amendments to the Exception Order 1975 (2013 & 2020) provide that certain spent convictions and cautions are ‘protected’.  These are not subject to disclosure to employers and cannot be taken into account. Guidance and criteria on the filtering of these cautions and convictions can be found on the Ministry of Justice website.

Please note that by submitting an application, you acknowledge that we reserve the right to view any publicly available information published online (including social media platforms) as part of our shortlisting process, in line with current KCSIE guidelines.

Child Protection Policy >

Code of Conduct >

What we offer

We recognise the value and contribution every member of our staff makes to our schools, and in return for their dedication and commitment we provide:

  • An ambitious and vibrant place to work, with enthusiastic staff and children in all of our schools
  • A highly organised and very supportive team
  • High quality professional development opportunities from Day One, including a National College account, where you can access thousands of training courses online for free
  • A clear vision with purpose and values that are supported by all our staff
  • Unlimited, free access to the Employee Assistance Programme which gives all our staff confidential support and guidance whenever they need it
  • Generous employer contributions to the Local Authority Pension Scheme