Vacancy: Admin Assistant (with optional clerking responsibilities)

VJC_019

To be confirmed

Permanent

37.5 hours per week, 40 weeks a year

Due to internal promotion, River Mead School in Melksham has a vacancy for an enthusiastic and committed Administration Assistant. The school lies in the heart of Melksham, and this role is the first point of contact for all visitors to the school. Therefore, you’ll need to be someone who is cheerful, friendly, and professional at all times. In addition, you’ll need to be:
• Committed to The Mead Trust’s vision, purpose and values
• Able to form positive relationships and be part of a friendly, dedicated business services team
• Able to provide clerical support to the Leadership Team
• Flexible, with a strong commitment to teamwork
• Energetic and enthusiastic with a good sense of humour
• Competent in all aspects of Microsoft Office, including SharePoint
• Confident in being the first point of contact for parents, visitors and the general public

The main duties of the role are to:
• Welcome visitors to the school, ensuring signing in procedures are followed
• Receive and prioritise incoming telephone calls, and deal with them appropriately
• Liaise with staff, Academy Advisors, pupils, parents and outside agencies as directed
• Send online parental communications
• Ensure registers are accurate and support attendance management
• Input information on the school's system (Arbor) or pupil records and ensure all records are maintained and up to date
• Set up payments on the parent portal as required
• Assist in the production of reports, lists and other information relating to pupils' records, including attendance
• Manage offsite trips and music lessons
• Manage school milk and school lunch administration
• Manage the administration of school-led clubs
• Support Admissions and prepare the prospectus
• Prepare and issue the school newsletter
• Undertake word processing and photocopying of correspondence, standard letters, reports, publications and other documents
• Manage the school diary
• Provide cover to other sites if required

In addition to the Administration Assistant role, there is the option to work up to an additional 120 hours a year, providing clerking support for our local governance committees (called Academy Advisory Groups). The number of hours needed each week will vary depending on the schedule of meetings, and the majority of the meetings take place in the evening, during term time. In this role, you’ll need to be able to build strong collaborative working relationships with the Group Chairs, and work in close partnership with members of our Executive Leadership Team where appropriate. If you are organised, methodical, and able to take excellent minutes, that is a great start. We will help you build a detailed understanding of the legal requirements and statutory obligations of the groups you will be responsible for, with training available from the National Governance Association, the Confederation of School Trusts, and the National College. (These hours are an optional addition to the Administration Assistant role – please indicate on your application if you would like to discuss them with us further.)