Vacancy: Central Administrator

VJC_008

13 January 2023

Permanent

32-34 hours per week (includes 9 evening meetings). Term Time only plus 2 additional weeks.

Our Trust is an organisation characterised by optimism, excellence and creativity. We love to share good practice and to learn from, and challenge, each other. To support our growing Trust, we have a vacancy for a Central Administrator (HR and Training). In this role, you will:
• Maintain SharePoint folders and sites, shared documents and filing systems
• Produce correspondence including emails, reports and letters and other documents
• Take minutes of meetings and follow established processes to ensure they are saved in the correct location
• Provide support in schools to cover absence as required
• Support the recruitment process for staff, volunteers, trainee teachers and Governance Community members
• Maintain training records, including saving training certificates for staff, Governance Community members, volunteers and visitors
• Support the smooth running of INSET Days at all schools
• Publicise training events, book venues, caterers and suppliers as needed
• Administer the calendar of training activities for trainee teachers
• Process central Trust orders and invoices on the finance system
• Scan and upload copies of authorised orders and invoices to the finance system
• Raise sales invoices on the finance system for traded services
• Monitor payments and creditor control
• Download daily bank transactions and monitor school processing to ensure postings to finance system
• Prepare monthly bank reconciliation for authorisation and follow up aged unreconciled items with schools
• Prepare and upload Weekly BACS run payments for authorisation by individual schools
• Attend and minute nine Resources Committee meetings during the year (these may take place in the evenings)

This is a new role, and you will have the opportunity to make it your own. You'll be someone who has experience of working within a professional office environment (although this does not have to have been in a school), and you will also be able to:
• Communicate effectively with all members of the organisation including Senior Executive Leaders, staff members and members of the Governance Community
• Build good and productive working relationships with pupils, colleagues, parents and the wider community
• Be flexible and respond to changing demands with a positive attitude
• Confidently use IT, including Microsoft Word, Excel, SharePoint, and the internet

You'll be someone who is:
• Highly organised
• Resilient, passionate and hard working
• Able to build trust and mutual respect between pupils, families and staff
• Highly positive, and a creative problem solver
• Energetic, warm and caring
• Able to follow direction and use initiative

This is a full time role, but there is the flexibility to split it with a second Administrator role to make two part time posts if desired. More information about this can be found here: https://www.themeadtrust.org/join-us/vacancies/