Vacancy: Trust Admin Assistant

VJC_053

11 July 2023

Temporary (fixed term contract to 1 April 2023)

9.00am - 1.00pm Monday - Friday 39 weeks a year (term-time plus 5 INSET Days). This is a part time role initially, but there may be the opportunity for additional hours in future for the right candidate.

Our Headteachers are enabled to focus on the core task of the development and improvement of teaching and learning through the provision of a strong Trust Central Services team. The Central Team ensures that a range of administration, business and health and safety activity is carried out effectively and efficiently. This includes recruitment, marketing, technical infrastructure, compliance training, and professional learning.

To support growth and developments within the Trust, we have a vacancy for an Admin Assistant. In this wide-ranging role, you will:
• Support the maintenance of SharePoint sites, shared documents and filing systems
• Produce correspondence including emails, reports and letters
• Support the recruitment process for staff, volunteers, and Governance Community members
• Process CPD Request Forms, book training, maintain training records, and save training certificates
• Take responsibility for the smooth running of INSET Days
• Administer the calendar of activities for trainee teachers, staff, leaders and Governance Community members
• Format, proof-read and file various documents, updating templates when needed and tracking statutory documents to ensure they are reviewed and amended at the appropriate time
• Provide support to the Executive Leadership team with meeting arrangements, diary management, and photocopying as needed
• Support the Trust Finance Lead by raising invoices and orders, processing BACS payments, and posting income
• Set up and maintain a Central Contracts Register, and liaise with individual schools regarding Trust purchasing
• Manage applications for volunteer and work experience positions
• Provide administrative support for annual Trust activities such as the Annual Staff Update and Staff Opinion Survey

This is a fast-paced and sometimes pressured role. The workload will often change quickly in response to workstream priorities, and to manage this you will need to be someone who is calm, professional and has exceptional attention to detail. We are proud of what we do and we want everything we create to be perfect. You will need to have experience of working within a professional office environment, although this does not have to have been in a school, and you will also be able to:
• Communicate effectively with all members of the organisation including Executive Leaders, staff and members of the Governance Community
• Build productive working relationships with pupils, colleagues, suppliers and the wider community
• Be flexible and respond to changing demands with a positive attitude
• Confidently use IT, particularly Microsoft Word, Excel, SharePoint, and the internet

You'll be someone who is:
• Highly organised
• Positive, resilient, flexible and hard working
• Able to follow direction and use initiative